Maintenance Mode

The Ecommerce University Forums are under maintenance, and has been placed into read-only mode. Thank you for your understanding.

carolb Member
November 22, 2017

reports for bookkeeper?

I am wondering which reports to give my bookkeeper?  Should I email the reports?  Or should I give them access to Shopify so they can find the reports they need?  What do you folks do?

Leon Shopify Employee
November 23, 2017

Hey, Carol. 

Leon here from Shopify Support.

If you're unsure which reports you should be giving to your bookkeeper you can provide them with a staff account that restricts access to access only the reports. The staff account would prevent them from accessing areas of your store that you're not comfortable, or they simply do not require access, such as the store theme settings. 

The step by step guide on how to create a staff account can be found on this page

All the best! 


carolb Member
November 23, 2017

Thanks!  I'll look into doing this.

Last edited 10 months ago

Hi Carol,

I'm John from Data Export, a automated reporting application for Shopify.

You can try Data Export if you prefer not to give staff access to your book keeper.

Many merchants use our application to create the report format that their bookeeper needs. Then the reports are automatically sent by email or to a google sheet every hour, day, week or month.

Reports like order, refunds, inventory, billing, and many more can be created.

Please contact me if you have any questions.


Data Export is rated by Shopify Sellers as the best and cost-effective reporting application on Shopify.
mkm Member
13 days ago

Can someone please help me to understand how I am supposed to get all of the information that we need in one place for acounting purposes?  I do not see any reports that at least have what we paid for the shipping label (we print lables through shopify) and the order # in one place.  This is essential information for us and it seems like I'm supposed to go through every order to see what the cost of the shipping label was and we really do too much volume to do that.  This is an incredible hassle and downfall for us regarding using the shopify platform.  I'm wondering how other people handle this.  And in actuality we really need one report that has all the info in one place.  Money in, money out.  The other missing piece is the shopify fees.  I cant get everythign in one report.  But most importantly is the shipping label cost.  Can anyone please shed any light on this.  I think I've talked to shopify about 5 times if not more about this.  This is a very basic accounting must, I would think.  Please please help. 


12 days ago

Hi Mkm,

It is possible to report Shipping label cost for each order using Data Export.

You can install a trial and test the reports. We can also create the report you need for free.

You can contact me at if you have any questions.


Data Export is rated by Shopify Sellers as the best and cost-effective reporting application on Shopify.
Nick Shopify Employee
8 days ago

Hi Mkm, 

Completely understand where you're coming from. I was wondering if you could break down exactly what you're looking for, and I could submit it to the team as a feature request on your behalf. Hearing feedback directly from store owners such as yourself here is hugely valuable and by telling us how said feature would improve your business, it helps our team make a case to look into working on adding in for the future. In the meantime, I'll share the custom reports and report filter/ editing guides which can hopefully help or shed some further light into what you are looking for:

Another potential option is to look into using an app such as Data Export which John talks about in his reply. You can look at all of the other data export apps in the Shopify app store to see if one fits your needs here

I hope this helps and look forward to hearing from you. 

All the best, Nick